1. Speak clearly, at a regular pace – articulate properly without over enunciating or speaking too slowly.
2. Gather any materials, charts and assemble any pertinent information prior to dictating.
3. Dictate in a quiet area, with minimal background noise.
4. Speak in full thoughts or sentences, consistently and evenly. Try to avoid fragmented dictations.
5. Use correct verbiage and grammar – including punctuation.
6. Enunciate words that can be misunderstood: abduction vs. adduction and hyper vs. hypo.
7. Avoid using unusual names, instead consider referring to "the patient" etc.
8. Stop recording when taking a pause from dictation. This is to prevent capturing other conversations or background noises.
9. Project your voice over the microphone rather than directly into it. Ideally the mic should be held between 3 and 6 inches from your mouth and positioned just below the chin.
10. Never allow another person to dictate under your login. This will negatively affect your recognition quality.
Basic Punctuation Commands
. Full Stop
? Question Mark
! Exclamation Mark
( Open Bracket
) Close Bracket
" Open Quote
" Close Quote
/ Forward slash
\ Back slash
For a full list of supported commands including alias and any bespoke commands contact your administrator or our helpdesk support staff.
12th of December 2019
If you have any more queries, please do not hesitate to contact our Helpdesk or firstname.lastname@example.org.